Supported editions for this feature: Business Standard and Business Plus; Enterprise Standard and Enterprise Plus. Compare your edition
As an administrator, you can turn on AI note-taking so that your users can have Gemini take notes for them in Meet. After the meeting, a Google Doc with the notes is emailed to the organizer and the person who started the note-taking.
If a meeting was scheduled with Google Calendar, the notes are also attached to the meeting.
AI notes Docs follow Meet retention policies. For more information, go to Retain Google Meet data with Vault.
Important:
Google AI note-taking is available in:
- English
- French
- German
- Italian
- Japanese
- Korean
- Portuguese
- Spanish
For this feature to work, meetings must be conducted in one of the spoken languages listed above.
Google AI note-taking supports one language at a time. Multiple languages spoken in the same meeting aren't currently supported.
Turn AI note-taking on or off for users
Before you begin: If needed, learn how to apply the setting to a department or group.
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Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
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Go to Menu
Apps > Google Workspace > Google Meet.
Requires having the Service Settings administrator privilege.
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Click Gemini settings.
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Click Google AI note-taking and check or uncheck Let people use Google AI note-taking in meetings.
If the meeting organizer has this setting enabled, anyone in the meeting can start the AI note-taking. -
Click Save. Or, you might click Override for an organizational unit.
To later restore the inherited value, click Inherit (or Unset for a group).
Manage AI note-taking sharing settings
As an admin, you can control how AI-generated notes in Google Meet are shared in your organization. You can set a default sharing option for AI note-taking in your Admin console and choose whether meeting hosts can change the setting. This helps you manage your organization's information sharing and ensures compliance with your policies.
Note: These sharing configurations apply only to scheduled meetings, not impromptu meetings. To change the sharing settings for AI note-taking, both Gemini features for Google Meet and Gemini Note-taking must be turned on in your organization.
To change the sharing settings for AI note-taking, complete the following steps.
Before you begin: If needed, learn how to apply the setting to a department or group.
-
Sign in with an administrator account to the Google Admin console.
If you aren’t using an administrator account, you can’t access the Admin console.
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Go to Menu
Requires having the Service Settings administrator privilege.
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Click the Gemini settings section.
- Make sure Gemini note-taking is turned on. If it’s turned off, you might see a warning that you need to turn it on to change sharing settings.
- Click Gemini notes sharing and check or uncheck the Gemini note-taking sharing box.
- If the box is checked, meeting hosts can change the sharing settings for notes during a meeting.
- If the box is unchecked, meeting hosts can't change the sharing settings. The default setting is the one you choose in the next step.
- For Default sharing setting for Gemini notes, choose an option to select who can access the meeting notes:
- All invited guests: Everyone invited to a meeting gets access to meeting notes.
- Invited guests in your organization (default): Only invited guests in your organization get access to meeting notes.
- The hosts and co-hosts: Only the meeting host and any co-hosts get access to meeting notes. For meetings not scheduled through Google Calendar (impromptu meetings), that have no invited guests, this is the only sharing option.
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Click Save. Or, you might click Override for an organizational unit..
To later restore the inherited value, click Inherit (or Unset for a group).
Troubleshoot AI note-taking
Note-taking begins in a meeting when a host or participant starts it. Notes are not retroactive to the beginning of the meeting if they were started later. AI note-taking will not work if:
- The meeting contains abusive or inappropriate language
- The meeting contains less than 50 spoken words
- The meeting is host-controlled and the host has Gemini disabled
- Gemini isn't enabled for the meeting organizer
- Meet isn't enabled for the user
